Job Title: Administrative Support Specialist

Location: Seattle Southside Chamber of Commerce/Success Foundation

Job Type: Part-Time (24 hours per week, Tuesday, Wednesday, and Thursday, 8:30 am - 5:00 pm) Note: Work hours and
days may fluctuate depending on event or project demands.

Salary: $19.71/hr.

Reports to: President and CEO

Overview: The Seattle Southside Chamber of Commerce is seeking a highly organized and proactive Administrative
Assistant to support our office operations and event logistics. This part-time position, requiring 24 hours per week, is
ideal for someone with strong communication skills, attention to detail, and the ability to manage multiple tasks in a
dynamic environment.

Key Responsibilities:
• Office Operations Support: Assist with day-to-day office operations, including scheduling, filing, managing
correspondence, and maintaining office supplies.
• Event Support: Provide logistical support for event planning and execution, including coordinating venue
arrangements, preparing materials, and assisting during events.
• Certificate of Origin Processing: Handle and process certificates of origin, ensuring all documents are accurate
and compliant with relevant guidelines.
• Maintaining Office Environment: Ensure a clean and professional office environment by organizing workspace,
managing office upkeep, and setting up and tear down for meetings.
• Weekly Staff Meetings: Run weekly staff meetings, including creating the agenda, taking detailed meeting
minutes and maintaining an organized filing system for all meeting documentation.
• Phone and Inbox Management: Answer phone calls, fielding and forwarding them to the respective staff
members, and manage inbox inquiries by directing them to the appropriate team members.
• Administrative Assistance: Support the President/CEO and staff with administrative duties, including meeting
coordination and preparing documents.
• Review and Action on Submissions: Review and take action on submitted events, job postings, and hot deals to
ensure timely updates and communication with members.
• Website and Membership Maintenance: Assist in updating and maintaining the Chamber’s website and
membership accounts to ensure accurate and current information.
• Supply Management: Monitor and order office supplies, ensuring that necessary materials are available and
within budget.
• Customer Service: Greet visitors, handle incoming inquiries, and provide general assistance to clients and
members, maintaining a positive and professional demeanor.
• Technology Troubleshooting: Provide basic IT support, such as troubleshooting office equipment (printers,
copiers, etc.) and assisting staff with minor technical issues.
• Project Assistance: Provide support on various projects by gathering information, conducting research, and
assisting with project coordination tasks.
• Invoicing and Mailers: Assist with invoicing and sending mailers, including letters and notices to members, and
handle the monthly printing and mailing of invoices.
Additional Duties: Responsibilities are not limited to those outlined in this job description. You may be required to take
on additional tasks as necessary to support the success of events and the organization’s mission. This also includes:
• Schedule Flexibility: Be prepared to adjust working hours to support events outside of standard business hours
as needed. The Seattle Southside Chamber of Commerce is a flexible workplace. This role will require in-office
work as well off-site events.
• Team Collaboration: Work closely with the Marketing, Membership, and Events teams to ensure cohesive
planning and execution of events.
Note: This document describes typical duties and responsibilities and is not intended to limit management from
assigning other work as desired.

Qualifications:
• Proven experience in administrative support or a related field.
• Strong organizational skills and attention to detail.
• Excellent written and verbal communication skills.
• Ability to manage multiple tasks simultaneously in a fast-paced environment.
• Proficiency in Microsoft Office and other office management tools.
• Ability to work independently and as part of a team.

Compensation and Benefits:
• Hourly wage of $19.71/hr.
• Opportunity to gain experience in a dynamic and growing organization.
• Paid time off, Prorated Holiday Pay, Sick Leave, Community Service Leave

Application Instructions:
Interested candidates should submit their resume, cover letter, and two references to Samantha Le at
Samantha@SeattleSouthsideChamber.com by December 15th, 2024. Please include "Administrative Assistant Application"
in the subject line.
The interview process will consist of an initial in-person interview with President/CEO Samantha Le, followed by a team and stakeholder interview, and an invitation to attend a future event for observation.

The Seattle Southside Chamber is an Equal Opportunity Employer. In addition to the standard roles and responsibilities of our
organization, our staff are advocates and representatives for the organization. The Seattle Southside Chamber recognizes the value in
our organization and its programs reflecting the diversity of the region's community and encourages individuals from all backgrounds
to apply, including those for which English is not their primary language; Black, Indigenous, Latinx, Asian Americans and Pacific
Islanders, and other People of Color; people with disabilities; and LGBTQIA+ individuals.

About the Chamber: The Seattle Southside Chamber of Commerce is a non-profit membership-driven business organization
comprised of regional business enterprises, civic organizations, education institutions, and nonprofit organizations. Founded
in 1988, the Chamber serves the communities of Burien, Des Moines, Normandy Park, SeaTac, and Tukwila. 1988. The mission
of the Chamber is to be a leader in Southwest King County and a regional voice and resources for building business success.
The Chamber focuses on business advancement in the region by helping to build and maintain a strong economic
environment